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CONSTITUTION AND BYLAWS OF THE HORSE of the AMERICAS REGISTRY
Article III
MEETINGS OF THE REGISTRY
Section 1. The meeting shall be held in the fall of each year as provided in the Constitution of the Registry for the purpose of electing officers, receiving reports and other such business as may come before the Registry, as well as providing equine events in an atmosphere of comradeship.
A. A simple majority of voting members shall constitute a quorum at all meetings of the Registry.
B. Members of the Registry with voting privileges at meetings are:
Individual (1 vote), Farm and Ranch (2 votes) and Family (2 votes), and Fellows of the Registry (1 vote.) No member shall vote in more than one (1) capacity. Organizational members have all privileges of membership with the exception of the right to vote. For members who wish to vote in a specific election, but are unable to attend to vote in person, official ballots must be requested within fifteen (15) days of notification of an election, and received by the Registry Secretary no later than seven (7) business days prior to the actual election.
C. The call to a meeting shall be mailed to the membership at least forty-five (45) days prior to the meeting.
Section 2. In the event of an emergency or natural disaster, the Board of Directors, by a two-thirds (2/3) vote, may postpone or cancel a meeting. All members shall be notified of such action, and if the postponed meeting’s business is the election of officers, the Board of Directors shall provide for election of officers by mail or by rescheduling the meeting prior to the expiration of office terms.
Section 3. A meeting shall feature a program on Colonial Spanish Horses or other educational activities, as well as an actual event in which Colonial Spanish Horses may participate.
Section 4. Regular meetings of the Registry shall be held once a year at locations selected by the members.
Article IV
OFFICERS
Section 1. The elected officers of the Registry shall be the President and Vice-President. Appointed officers shall be Strain Criteria Director, Equine Events Director, Promotional Director and Awards Director. The Board of Directors shall be the governing body of the Registry in all normal work of the Registry. Members of the Board of Directors shall be the Officers and Directors listed above plus one member from each Strain Club. The Director from each approved Strain Club shall be elected every two (2) years by the members of the various approved Strain Clubs. The Registrar, Secretary and Treasurer shall be voluntary positions, appointed by the Executive Committee for an indefinite term of office. At a future time, the Registry intends to make these compensated positions.
Section 2. Elected Officers shall take office on the first day of the new fiscal year following their election and shall serve terms as stated in the Bylaws or until their successors are elected. The elected Officers and directors shall serve a term of two (2) years.
Section 3. Officers and Directors shall perform the duties provided by these Bylaws, by the Registry, the Board of Directors, and the proper parliamentary authority.
a. The PRESIDENT shall serve as chairman of the Board of Directors, as Chief Executive Officer and official spokesperson of the Registry. The President shall appoint all committees and chairmen with board approval as provided by these Bylaws and serve as ex-officio member of all committees and trusts, except the Nominating Committee.
b. The VICE PRESIDENT shall oversee the duties of the President in the absence of the President, or upon a vacancy in the office of the President. The Vice-president is a member of the Executive Committee and the Board of Directors.
c. The SECRETARY shall keep a record of all proceedings of the meetings of the Board of Directors, the Executive Committee, and of the Registry.
d. The TREASURER shall serve as custodian of all funds and shall be a member of the Board of Directors. The Treasurer shall give a financial report at each meeting of the Registry.
e. The REGISTRAR shall record horses and issue Horse of the Americas Registration Certificates. Horses from all approved strains of Colonial Spanish will be registered in a uniform manner so as to include on the registration certificate available strain information of each horse.
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Horse of the Americas, Inc.; August 28, 2004